Kay County Justice Facilities Authority

Regular Meeting

Friday, December 9, 2011

Kay County Detention Center

Newkirk, OK 74647

 

The Trustees of the Kay County Justice Facility Authority (JFA) met in regular session at 2:30 p.m. Friday, December 9, 2011 in the Sheriff’s Training Room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on December 8, 2011, (corrected from Agenda that read December 9, 2011); at the Kay County Detention Center front door and Sheriff’s Training Room door, in Newkirk, OK.

 

Chairman Bruce Robinson called the regular meeting to order.  Those present were as follows: Trustees – Steve Austin; Norris Frederick; Carl Giddens; Darrel Grossardt;  Everette Van Hoesen;  Wes Young; Jody Burd, Director Kay County Detention Center (KCDC); Harold Hughs, KCDC; Melissa Sprueill, KCDC Administration; Don Jones, Jail Consultant; David Cummings, JFA Attorney; Ron Stevens, Baskin, Stevens & Freeland, P.C., JFA Accountant; Brian Hermanson, District Attorney; Bill Williams & Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). Trustee Jim, Stieber, absent.

 

Motion was made by Everette Van Hoesen and seconded by Darrel Grossardt approving the regular meeting minutes of November 10, 2011.  Motion carried:  Austin, aye; Frederick, aye; Giddens, aye; Grossardt, aye; Robinson, aye; Van Hoesen, aye; Young, aye.

 

Jail Consultant Report: Don Jones mentioned a federal lawsuit for $13.5 million because of jail sexual misconduct in Delaware County; Jones said this sort of misbehavior happens more that you think.  He said the homeowners in Delaware County would have to pay for the lawsuit against the sheriff increasing their property taxes.  Jones suggested having policies and procedures in place and training to gain more knowledge regarding these types of situations.

 

Wes Young said he was in favor of advanced training in this regards.

 

Jail Director Report:  Jody Burd gave the daily inmate of 147 noting a monthly average of 171.  He said 89 have been arrested and released since the first of December, DOC count is around 52.

 

Burd mentioned the following items:  New phone contract hookup scheduled for December 19, 2011; new security features; touch-up painting and maintenance; working on second quarter budget figures; communication with Board of Health Jail Inspector to restart training in January 2012 and will add more subjects to the training;  church program remaining positive.  Burd answered questions from the board.

 

Wes Young commented he was appreciative and impressed with how Jody Burd has maintained the faith-based programs.

 

Accountant Report:  Ron Stevens with Baskin, Stevens & Freeland, P.C. presented a Funds Summary Report as of November 30 and October 31, 2011; Statement of Net Assets as of November 30, 2011; Statement of Activities for the One and the Five Months ending November 30, 2011 (also listed principal payments on debt); Updated Sales Tax Projections FYE 6/30/12 as of December 8, 2011; General Ledger as of November 30, 2011.

 

Stevens answered questions from the board.

 

Stevens reported the Finance Committee met and discussed savings ideas and requesting  financial support from the county budget in the future in order to continue to operate.  He also noted Finley and Cook auditing firm would be here December 19, 2011.

 

Chairman Robinson told Stevens the board would like to have a detailed report on his hourly services similar to the report David Cummings submits.

 

Motion was made by Wes Young and seconded by Carl Giddens approving and declaring  the JFA regular meeting dates for 2012.  Motion carried:  Austin, aye; Frederick, aye; Giddens, aye; Grossardt, aye; Robinson, aye; Van Hoesen, aye; Young, aye.

 

Dry Road Project:  Steve Austin said the Contract and Agreement with Circuit Engineering District No. 8 was signed in Board of County Commissioners meeting on December 12, 2011, for the inspection service of this project.  He said it would be 30 days to get the engineering taken care of.

 

JFA Attorney David Cummings said to make sure required permits are in place.

 

Chairman Robinson recognized retiring JFA Member Darrel Grossardt.  He said Grossardt had served five years as a JFA member and considered his expertise and advice invaluable to the board.  Robinson said the board and the citizens of Kay County have been fortunate to have him as a member.

 

Grossardt said he came on board to help solve an overcrowding problem at the jail.  He said he was proud to have been a part of getting this outstanding facility and director, and to have had the opportunity to work with the other board members, whom he now considers as friends.

 

Robinson presented Grossardt with a plaque for his five year service on the JFA board.

 

 

 

 

Motion was made by Norris Frederick and seconded by Darrel Grossardt approving the following Requisitions submitted for payment:  David Cummings, JFA Attorney, $1,399.23 attorney & miscellaneous fees for November 2011; Don Jones, Jail Consultant $1,600 consulting fees November 1 through November 30, 2011; Baskin Stevens & Freeland $2,635.00 accounting fees for period ending November 30, 2011.  Bank of Oklahoma, bond trustee-annual fee-$1,400.00 Invoice #5067340; Appropriate/Move $201,954.45 (corrected from Agenda that read $201,959.54) from the BOK account and $58,045.55 (corrected from Agenda that read $58,040.46) from the Eastman account, totaling $260,000.00, to Kay County Commissioners designated account for payment of the Dry Road Project.  Motion carried:  Austin, aye; Frederick, aye; Giddens, aye; Grossardt, aye; Robinson, aye; Van Hoesen, aye; Young, aye.

 

There were no unscheduled public appearances.

 

Motion was made by Norris Frederick and seconded by Darrel Grossardt to adjourn.  Motion carried:  Austin, aye; Frederick, aye; Giddens, aye; Grossardt, aye; Robinson, aye; Van Hoesen, aye; Young, aye.

 

 

 

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Approved this 13th day of January, 2012.

 

 

 

                                                                        ___________________________________

                                                                        Bruce Robinson, Chairman

 

 

 

Attest:

 

_________________________________

Tammy Reese, Kay County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority

(Seal)

 

 

 

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