Kay County Justice Facilities Authority

Regular Meeting

Friday, November 10, 2011

Kay County Detention Center

Newkirk, OK 74647

 

The Trustees of the Kay County Justice Facility Authority (JFA) met in regular session at 2:30 p.m. Friday, November 10, 2011 in the Sheriff’s Training Room of the Kay County Detention Center (KCDC) in Newkirk, OK.  Notice of the regular meeting was posted for public information on November 9, 2011, at the Kay County Detention Center front door and Sheriff’s Training Room door, in Newkirk, OK.

 

Chairman Bruce Robinson called the regular meeting to order.  Those present were as follows: Trustees – Norris Frederick; Carl Giddens; Darrel Grossardt; Jim Stieber;  Everette Van Hoesen;  Wes Young; Jody Burd, Director Kay County Detention Center (KCDC); Harold Hughs, KCDC; Melissa Sprueill, KCDC Administration; Don Jones, Jail Consultant; David Cummings, JFA Attorney; Ron Stevens, Baskin, Stevens & Freeland, P.C., JFA Accountant; Bill Williams & Claude Williams, Taxpayers for Transparency; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). Trustee Steve Austin, absent.

 

Motion was made by Everette Van Hoesen and seconded by Darrel Grossardt approving the regular meeting minutes of October 14, 2011.  Motion carried:  Frederick, aye; Giddens, aye; Grossardt, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

Motion was made by Wes Young and seconded by Darrel Grossardt approving the special meeting minutes of October 21, 2011.  Motion carried:  Frederick, aye; Giddens, aye; Grossardt, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

Jail Consultant Report: Don Jones discussed the concerns about hacking into security; he also noted the utility cost has gone down.  Jones mentioned the fans have gone out in the freezers and they are working on this problem with Architect in Partnership (AIP). 

 

Jody Burd commented on the freezer fans saying warranty issues and installation matters are being examined.

 

Jones mentioned Sheriff Van Hoesen and his staff have helped Burd and his staff considerably.  He said the two offices have a great working relationship.  Jones stated he is sending employees from other counties to Kay County in order to train under Jail Director Jody Burd and Sheriff Van Hoesen.

 

Jail Director Report:  Jody Burd gave the daily inmate of 176 noting a high count of 181.

He said 35 were arrested and released last week and 84 this week, DOC count is around 43.

 

Burd mentioned the following items:  Earthquake inspection was made, preparing a painting schedule for upkeep of building, video arraignment equipment installed, and training to certify the rest of staff.

 

Burd said the first Preliminary Hearing was held in the Jails Court Room and all went well.  He noted the audio worked well and the television in the gallery was used.  He said the Judges were pleased.

 

Burd said Matt Ernst was transferred to the maintenance position.

 

Accountant Report:  Ron Stevens with Baskin, Stevens & Freeland, P.C. presented a Funds Summary Report as of October 31 and September 30, 2011 and an Updated Sales Tax Projections FYE June 30, 2012 as of November 8, 2011.  He said the rest of the financial reporting would be sent out at a later time.

 

Dry Road Project:  Burd said it was recommended by the Board of County Commissioners to hire an inspection service.  He said Steve Austin contacted Circuit Engineering District (CED) No. 8.  Austin said CED would do the inspection at six percent of the total contract price and was told the price would not exceed $10,000.00.  Burd said CED would be onsite during the crucial points of the roadway project.

 

JFA Attorney David Cummings said the contract would be between the county and the inspection service.

 

Cummings recommended amending the original Resolution and the Contract to provide the JFA would not exceed a cost of $10,000.00 for the inspection service and amendment of the budget to allow for this capital expenditure.

 

Motion was made by Darrel Grossardt and seconded by Jim Stieber to provide funding so the County Commissioners could hire Circuit Engineering District No. 8 as the inspection service on the Dry Road Project with an amendment to the original Resolution and Contract stating cost is not to exceed $10,000.00 and amendment of the budget to allow for this capital expenditure.  Motion carried:  Frederick, aye; Giddens, aye; Grossardt, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

Finance Committee Meeting:  Burd suggested having a sub-committee meeting before the first of the year; he noted he had some ideas on how to save money.

 

Motion was made by Everette Van Hoesen and seconded by Wes Young approving the following Requisitions submitted for payment:  David Cummings, JFA Attorney, $1,065.60 attorney & miscellaneous fees for October 2011; Don Jones, Jail Consultant $1,600 consulting fees October 1 through October 31, 2011; Baskin Stevens & Freeland $1,936.25 accounting fees for period ending October 31, 2011.  Motion carried:  Frederick, aye; Giddens, aye; Grossardt, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye.

 

There were no unscheduled public appearances.

 

Motion was made by Carl Giddens and seconded by Everette Van Hoesen to adjourn at 2:54 p.m.  Motion carried:  Frederick, aye; Giddens, aye; Grossardt, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Young, aye

 

 

 

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Approved this 9th day of December, 2011.

 

 

 

 

 

                                                                        ___________________________________

                                                                        Bruce Robinson, Chairman

 

 

 

 

 

 

Attest:

 

_________________________________

Tammy Reese, Kay County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority

(Seal)

 

 

 

 

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