WILLIAM J. MCALLASTER                                 JASON SHANKS                                   PAUL SKIDMORE

          2026 E. Coleman Road                                    1125 W. Dry Road                                  319 N. 29th Street 

       Ponca City, Oklahoma  74604                         Newkirk, Oklahoma 74647                     Blackwell, Oklahoma 74631

                    District#1                                                   District#2                                              District#3                                                       

                (580) 765-3237                                           (580) 362-2231                                     (580) 363-0160

NOTICE OF REGULAR MEETING

BOARD OF COUNTY COMMISSIONERS OF KAY COUNTY, OKLAHOMA

As required by Section 301-314, Title 25 of the Oklahoma Statutes, Notice is hereby given that the Board of County

Commissioners of Kay County, Oklahoma will hold a Regular Meeting:

DATE:              Monday, June 26, 2017

                                                            TIME:              9:00 a.m.

                                                            PLACE:            Commissioners Court

                                                        ADDRESS:           1st Floor, Kay County Courthouse

Notice filed this 23rd day of June, 2017, at 8:50 a.m. with the Kay County Clerk

AGENDA FOR THE BOARD OF COUNTY COMMISSIONERS OF KAY COUNTY, OKLAHOMA

As required by Section 311, Title 25 of the Oklahoma Statutes, Notice is hereby given that the Board of County Commissioners (BOCC) of Kay County, Oklahoma, will hold a Regular meeting on June 26, 2017, at 9:00 a.m., the place and address of the meeting will be in the Kay County Commissioners Court, 1st Floor, Kay County Courthouse, and Newkirk, Oklahoma.

  1. Call the meeting to order.
  2. Consideration, discussion and possible action on status of duties of the First Deputy of District No. 1 Commissioner.
  3. Roll call.
  4. Flag Salute.
  5. Consideration, discussion and possible action to approve/disapprove the minutes of the previous meetings.

6.     Consideration and discussion regarding a pending response from Governor Mary Fallin to hold a special election for District No. 1 Commissioner position.

  1. Consideration and discussion on Jail Director Report.
  2. Consideration, discussion and possible action on Contract between Eastern Oklahoma Youth Services & Kay County for Juvenile Detention Services at Northwest Oklahoma Regional Juvenile Detention Center, $63.24 per child per day.
  3. Consideration, discussion and possible action on awarding NODA REAP Grant and signing contract for the Dale Township Fire Department.

10. Consideration, discussion and possible action on Contracts between FALCO Alarm Company of Stillwater and the Kay County Health Department’s Alarm System Monitoring Agreements.  Location Type:  Commercial/Temp for Ponca City and Blackwell offices and Commercial/Fire-Ponca City office.

  1.  Consideration, discussion and possible action on Contract/Agreement by and between the Kay County Health Department and Anco Services, Inc. to provide janitorial services to the Blackwell and Ponca City Departments.
  2. Consideration, discussion and possible action on Contract/Agreement by and between the Kay County Health Department and Newkirk Family Health Center to provide radiology and phlebotomy services to patients referred by the Health Department.
  3. Consideration, discussion and possible action on KellPro Software and Service Agreement by and between the Kay County Clerk and KellPro, Inc. for FY 2017-2018.
  4. Consideration, discussion and possible action on Contract with Kay County for support services for the Mapping and Information Management System (MIMS) through the Kay County Assessor’s office.
  5. Consideration, discussion and possible action to designate a county official to compile the Schedule of Expenditures of Federal Awards (SEFA) Report by grant for FY 2016-2017.

16.  Consideration and discussion on Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects.

17.  Consideration, discussion and possible action on authorizing Requestioning Officer, Receiving Agent and Inventory Clerks for Highway Dist#1 all accounts in H3101 for remainder of FY 2017.

18.  Consideration, discussion and possible action on purchasing a John Deere 6110M Tractor with Loader off the State-Wide Contract No. 1196, with trade-in purchase price $47,997.14, Lease Purchase Agreement and all financial documents pertaining to this purchase, Dist#2.

19.  Consideration, discussion and possible action to go out on bid for a Juvenile Transport Van, Sheriff’s Department.

20.  Consideration, discussion and possible action on the following Public Service/Pipeline Crossing Line Installation Application:

a.     Range Resources, beginning NE4/NE4 S27 T26N R2W ending SW4/SE4 S26 T26N R2W, Dist#3

b.     Kay Electric Cooperative, beginning SW4 S34 T25N R1W ending SE4 S33 T25N R1W, 13th Street, Dist#3


21.  Consideration, discussion and possible action on the following Resolutions to Dispose of Equipment:

a.     Res#16, 17-178, Court Clerk, six (6) different styles of filing cabinets, junked

b.     Res#16, 17-179, Court Clerk, storage cabinet, workstation component, filing cabinet, shredder, junked

c.     Res#16, 17-180, Court Clerk, file cabinet, metal desk, coat tree, mail station, small table, chalkboard, transferring to Dist#3

d.     Res#16, 17-181, Court Clerk, 4 cubicle panel sections-transferring to Dist#3; sony recorder-transferring to Noble County

22.  Consideration, discussion and possible action on authorizing Requisitioning Officer, Receiving Agent & Inventory Clerks in the General Fund and Cash Accounts for FY 2017-2018.

23.  Consideration, discussion and possible action on the following Resolutions for FY 2017-2018:


a.     Res#17, 18-1, Blackwell Journal Tribune being designated as the legal newspaper for publishing all legal notices and publications of Kay County


    1. Res#17, 18-2, Renewing All Lease-Purchase Agreements
    2. Res#17, 18-3, Workers’ Compensation Premiums
    3. Res#17, 18-4, Tort Liability and Automobile Insurance Premiums
    4. Res#17, 18-5, Insurance Premiums
    5. Res#17, 18-6, Court Fund Salaries
    6. Res#17, 18-7, Overtime Work for City/School Elections
    7. Res#17, 18-8, Resale Fund Salaries

 

 

 

 

    1. Res#17, 18-9, County Sales Tax/ Justice Facilities Authority (JFA) Transactions
    2. Res#17, 18-10, Drug Court Transactions Res#17, 18-11, Use Tax Funds

k.     Res#17, 18-12, Telephone service and usage

l.      Res#17, 18-13, Monthly rent of DHS Building to Public Building Authority

m.   Res#17, 18-14, County Bridge and Road Funding

n.     Res#17, 18-15, Cigarette Tax

o.     Res#17, 18-16, Purchases less than $500.00

p.     Res#17, 18-17, District Court’s monthly processing of payments to the Ponca City Center, LLC

q.     Res#17, 18-18, Kay County District Attorney

r.     Res#17, 18-19, County Zoning Ordinances

s.     Res#17, 18-20, BIA Incarceration Fees

t.      Res#17, 18-21, Dissolving County Improvement Fund back into the General Fund

24.  Consideration, discussion and possible action on the following Resolutions to Deposit Funds:

a.     Res#16, 17-177, Highway Dist#3-$750.00,  Public Service/Pipeline Crossing Line Installation Application

25.  Consideration, discussion and possible action on the following Cash Fund Estimate of Needs and Request for Appropriations (Lapsed Balances 2016-2017):

    1. Highway-$1,000,523.49, D#1-$363,297.60; D#2-$184,942.78; D#3-$452,283.11
    2. Highway-$375,301.61, D#2-$103,423.75; D#3-$271,877.86
    3. CBRI 105C-$288,185.94
    4. Treasurer’s Mortgage Certification Fee-$55,982.09
    5. Treasurer’s Resale-$629,177.75
    6. Visual Inspection Reimbursement-$80,375.02
    7. Sheriff Training-$838.23
    8. Sheriff’s Commissary-$11.01
    9. Sheriff’s Service Fee/Courthouse Security-$51,477.37
    10. Sheriff Service Fee-$53,574.35
    11. County Clerk Preservation-$82,807.96
    12. County Clerk Lien Fee-$131,388.75
    13. Detention Center-$331,491.37
    14. Use Tax-$1,265,838.79
    15. Home Finance Authority-$3,772.28
    16. Public Buildings Authority (PBA)-$23,185.92
    17. PBA-Tonkawa Schools-$10,550.80
    18. PBA-Pioneer Technology Center-$11,069.44
    19. PBA-Ponca City Schools-$22,703.85
    20. PBA-KCD#3-$475,000.00
    21. LEPC Grant-$3,639.86
    22. JAIBG Trash-$3,014.94
    23. CSSP-$1,230.72
    24. Open Dump Reward-$6,164.37
    25. Drug Court-$84,345.93
    26. Child Abuse Prevention-$14,453.19

26.  New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.]


  1. 10:00 a.m. – Consideration, discussion and possible action on opening Bid#2017-30 Janitorial Services-DHS Building.
  2. Consideration, discussion and possible action on Payroll with warrants to be released on June 29, 2017.
  3. Consideration, discussion and possible action on Blanket Purchase Orders to be effective on the first working day in July, 2017.
  4. Consideration, discussion and possible action on Maintenance & Operation Claims.
  5. Consideration, discussion and possible action on Financial Statement Resale Property Fund, June 30, 2017.
  6. Consideration, discussion and possible action on Kay County Applications for Temporary Appropriations for FY2017-2018.
  7. Adjournment.

 

 

 

 

 

 

 

NAME OF PERSON FILING THIS NOTICE:                                                                          

                                                                                                                     

                                                                                                         _____________________________ _____                                                                                    

                                                                                    Tammy Reese, Secretary/Kay County Clerk 

 

 

 

                                                     

                                                    PUBLIC NOTICE

Posted this 23rd day June, 2017, at the Courthouse front door, Commissioners Court, and basement handicapped entrance

of the Kay County Courthouse in Newkirk, Oklahoma.