County Clerk

As Kay County Clerk it is my job to provide a courteous and helpful atmosphere that instills public confidence and trust to all who visit this office. My goal for this website is to extend the same helpful and accurate information online that you can receive by visiting the courthouse. I hope you find this website beneficial and would welcome any questions or concerns you may have. This is never meant to replace the personal service you receive from our office, just an extension of our service to you.

As always I am committed to the preservation, protection and maintenance of our Kay County records from patents issued in the land run to the documents filed today. It is an honor to serve the people of Kay County and thank you for allowing me to be your County Clerk.

Duties & Responsibilities

The office of County Clerk is a Constitutional office. The duties of the County Clerk are governed by Oklahoma Statutes.

Record Keeper

The County Clerk serves as records keeper for the County, all documents relating to real estate i.e.:

  • Deeds
  • Judgements
  • Liens
  • Military discharge records
  • Mineral interests
  • Mortgages
  • Plats
  • State and Federal tax liens

The Clerk's office receives, records, and preserves these records, indefinitely, both in the office and electronically. All records are open to the public under the State's Open Records Act.

Additional Responsibilities

  • Accounts payable
  • County payroll
  • Inventory
  • Preparing the Monthly and Annual Financial Reports
  • Processing Purchase Orders/Bids

Secretary

The County Clerk is also the secretary for several boards including:

  • Board of County Commissioners
  • E911
  • Excise Board
  • Equalization Board
  • Tax Roll Correction Board
  • Justice Facilities Authority
  • Kay County Home Finance Authority
  • Kay County Public Building Authority

Ponca City Leadership Visits the Courthouse

Leadership Class Listening to County Clerk Tammy Reese

PC Leadership in Commissioners Court